Best AI quoting software for distributors (2026)

ERP Agent identifies the matching product in your own catalogue from abbreviations, dimensions, materials, technical descriptions, part numbers and customer codes, and keeps the customer’s wording next to each match. It checks the attributes a line states, such as size, voltage or rating class, and pushes down products that contradict them.

Other brands’ codes are mapped through your cross-reference data. A customer’s own article code can expand into the set of catalogue lines it stands for. When sales history is provided, the agent favours the products this customer actually buys. A request in one language is matched against a catalogue in another. And a line it cannot match goes on your placeholder code with the customer’s wording, never a guess.

Prices come from your ERP’s own price logic for that customer, discounts included. When the customer on a request changes, the rep fetches the prices again, and every price can be edited before sending. Product codes are checked against the ERP before anything is saved, so a quote never carries a code your ERP does not know.

Every line carries a match score from 0 to 100. Lines under 80 are marked, and N jumps to the next one, so the rep starts where judgement is needed instead of rechecking all 60 lines. Open a line to read the agent’s reasoning next to the customer’s wording. When more than one product could fit, the line already stores up to three alternatives, each with its own score, price and line total: press 1, 2 or 3 to swap, or A to search again.

In quote chat the rep types a change, such as “line 4 should be the 230 V version, and add 10 wall plugs”. The agent searches the catalogue and shows each change as before and after, such as “#4 unit price 7.49 € → 7.95 €”, and the rep keeps or rejects each one. The agent cannot send anything on its own: a person approves before anything is written to your ERP, CRM or other system, and the quote goes out under your name.

ERP Agent learns from the lines your team sends: the next time a customer writes the same thing, it picks the same product. It also learns from your past quotes, including request and quote pairs from your Outlook email history. What your senior reps know stays in the company, and new reps are productive sooner.

ERP Agent integrates with Business Central, SAP, NetSuite, Visma, IFS, Sage and any other ERP or CRM, and creates the reviewed quote or sales order there. We set up the connection for your company during onboarding, and you can start with a catalogue file the same week. See all integrations. It connects to Microsoft 365 / Outlook for the agent mailbox and your email history. Your own systems and AI agents can send requests through the public REST API or the remote MCP server.

The same agent layer also works on the supplier side: it compares supplier order confirmations with your purchase orders line by line and turns material certificates into structured data.

At LVI-WaBeK, ERP Agent automates quote lines with over 95% accuracy (read the case). Our customers average 95% automation, and ERP Agent is live with steel, HVAC and fastener distributors. It is GDPR-compliant, models run with zero data retention, and before setup we agree which data the agent needs and which systems it can access.

These vendors sell AI quote or order automation, most of them as one part of a wider sales, commerce or back-office platform.

Canals sells AI for manufacturers, distributors and contractors, with distributor order entry as one product in a wider suite.

Distro presents itself as an AI sales platform for wholesale distributors and manufacturers’ reps; quote automation is one of its modules.

Go Autonomous, from Copenhagen, sells an autonomous commerce platform to manufacturers and distributors. ERP Agent keeps your rep in charge, because on a distributor’s request one wrong product costs more than the minutes it saves: the draft is ready, the uncertain lines are flagged with a match score and reasoning, and the rep approves what goes out.

Lleverage builds agents for the back office of companies that make, move and sell physical products; quoting is one of several flows.

Mercura, from Munich, sells AI quote and order automation to distributors and manufacturers alike. ERP Agent is built for the wholesale distributor’s quote desk and goes deeper on its hardest part: the right product and this customer’s price on every line, with a match score and reasoning the rep can check.

Proton sells a sales platform for distributors, with order and quote entry as one of its products.

Where ERP Agent goes further. A platform built to automate many processes asks you to adopt that platform. ERP Agent does one job thoroughly, on top of the ERP, CRM or other system you already run: it turns the customer’s request into a priced quote or sales order. Every line shows the proposed product, a match score and the reasoning, so a rep checks a long quote by starting with the marked lines, and a person approves what goes out. It learns from what your team sends, matches requests across languages, and you can start with a catalogue file the same week.

Side-by-side pages: Canals alternative, Go Autonomous alternative and Mercura alternative.

These tools read a document into fields, check the fields against your master data and pass a clean order on.

Conexiom sells order automation to manufacturers and distributors: it captures orders and other business documents and validates them against ERP data.

Workist, from Berlin, sells an AI agent for sales admin that extracts orders and requests for quotation from the inbox and checks them against master data.

Rossum is a document-processing platform for transactional documents such as invoices and orders.

ABBYY Vantage is a low-code platform for extracting data from business documents.

Where ERP Agent goes further. Capture works when the customer already writes your item number. Distributor requests usually don’t: they say “M10 nyloc A2”, quote another brand’s code or use the customer’s own article codes. Where capture is set up per customer document format, someone maps every new format. ERP Agent identifies the products from the customer’s own words, so there is nothing to map. It also brings in that customer’s prices, explains every match with a score and reasoning, and prepares a quote as readily as a sales order. More in order entry automation, and side by side: Conexiom alternative and Workist alternative.

CPQ (configure, price, quote) starts from your seller and your product rules.

Salesforce Revenue Cloud is Salesforce’s CPQ and revenue product, built on the Salesforce platform.

Tacton sells CPQ to manufacturers of complex, configured products.

Where ERP Agent goes further. With CPQ, the seller still reads the customer’s email, finds each product and keys it in before the software helps. For a distributor, that reading and finding is the work. ERP Agent reads the request, identifies the products in your catalogue and brings in customer prices, so the seller starts from a finished draft. More in CPQ vs AI quote automation.

ChatGPT, Copilot and other general AI assistants write fluent text, but they do not know your catalogue, your customer prices or your ERP unless someone connects them. A quote that reads well but names the wrong product costs more than it saves. ERP Agent is that connection: it knows your catalogue and prices, and its MCP server lets your own AI assistant call ERP Agent’s product matching and create quotes.

Microsoft’s Sales Order Agent is an agent inside Business Central that turns email requests into sales quotes and orders in that ERP.

Where ERP Agent goes further. A dedicated quote and order agent does more for a distributor. ERP Agent identifies products from shorthand, part numbers and customer codes, shows a match score and reasoning on every line, takes edits in quote chat, handles requests in other languages and learns from your team. It works with Business Central, with the connection set up for your company during onboarding, and with any other ERP. See ERP Agent vs the Business Central Sales Order Agent.